June 9, 2023  

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The Santa Rosa Junior College (SRJC) Latinx Faculty and Staff Association (LFSA) is a professional organization that focuses on creating a welcoming and equitable environment for Latinx employees and students.  Our purpose is to advocate for Latinx issues in higher education and empower our Latinx community to pursue upward mobility through education. 


To fulfill its mission LFSA will:

  • Promote and encourage members to join opportunities for professional development available through SRJC and other professional organizations
  • Promote social and cultural aspects of the Latinx experience as it relates to education.
  • Create an inclusive culture for students by hosting and promoting cultural events such as:
    • Latinx Graduation
    • Latinx Bienvenida
    • SRJC Carpa Student Talent Show
    • Latinx Lecture Series
  • Foster relationships by collaborating with affinity groups, campus departments and community organizations
  • Represent LFSA on the Council for Racial Equity and Justice, a President’s Advisory Committee
  • Creating a culture of belonging and building community
  • Support and celebrate Latinx student success



The name of the organization is the Latinx Faculty and Staff Association and will be referred to in the remainder of this document as LFSA. The governing body of LFSA is the Executive Board.



The Executive Board of LFSA shall consist of the elected officers and the most recent Past President. The Executive Board members shall meet at least once a month during the academic year, or as deemed necessary by the President(s). The Executive Board creates agendas for and schedules meetings for the membership.



LFSA serves to increase participation and interaction with college administration, faculty, staff and students in policy making, planning and special purposes in activities supporting the mission of LFSA.

The Executive Board shall facilitate a means of communication among and between all the membership of LFSA and the College Community in general.



Regular Members

Regular Members shall be composed of all Santa Rosa Junior College non-student employees who support the mission of LFSA, have applied to be a member of the association and have paid the annual (academic year) membership fee. Regular Members receive shared Association communications, can serve as elected officers, can be present during closed sessions of LFSA, and have full voting rights on action items brought before LFSA.

Collaborative Members 

Collaborative members comply with the requirements for Regular Members, including the submission of the application form (except for payment of the annual membership fee).  Employees, students, student employees and retirees may join as collaborative members.  Collaborative Members receive shared Association communications.  Collaborative Members waive voting, closed session attendance and officer position rights.



The officers of LFSA comprise the Executive Board and shall consist of President, Vice President, most recent Past President, Recorder/Secretary, Communications Officer, Events Planning Liaison and Scheduling Officer, Treasurer, Scholarship and Alumni Liaison, Membership and Public Relations Officer, and Fundraising Officer.  The term of office shall be two years, commencing October 1 and ending September 30. Officer positions may be shared. Officers may serve in the same position for no more than two consecutive terms.





  • Presides at all LFSA meetings and shall perform all duties common to this position.
  • Assumes responsibility for the administration/management of the Association’s official business.
  • The LFSA President is the official spokesperson for LFSA.
  • Represents LFSA in the Council for Racial Equity and Justice.
  • Appoints, assigns, and oversees the coordination of the various subcommittees and activities of LFSA.

Vice President:

  • Presides over meetings in absence of the President.
  • Assists the President in their designated duties, including development of meeting agendas.
  • Represents LFSA in the Council for Racial Equity and Justice.
  • Assists in the appointment and monitoring of various subcommittees and activities of LFSA.
  • In general, the Vice President shall run for President upon completion of the President’s term.

Past President:

  • May provide advice to LFSA President.
  • May assist the President and Vice President in their designated duties.


  • Assists the President and Vice President with Association duties.
  • Schedules executive, membership, and subcommittee meetings, sends calendar of events, and sets up meeting location and/or virtual links as needed. 
  • Ensures minutes of meetings and executive board meetings are recorded (including a record of attendance) and distributed with the membership.

Communications Officer:

  • Assists the President and Vice President with Association duties.
  • Maintains correspondence with the executive committee and membership through monthly newsletters.
  • Collaborate with Membership and Public Relations Officer to promote LFSA activities and initiatives through various campus outposts such as: MySRJC App, digital kiosks, bulletin boards, social media, and display cases.


Events Planning and Scheduling Officer:                                              

  • Assists Recorder/Secretary with meeting logistics
  • Event Planning:
    • Identify the appropriate space and start the reservation process. 
    • Identify event support needs and communicate them to campus support services.
    • Process event forms and necessary paperwork.



  • Tracks and deposits all of LFSA’s funds into the appropriate account(s).
  • Keeps and maintains adequate and correct accounts of LFSA’s business transactions, receipts, disbursements, earnings and all other matters customarily included in financial statements.
  • Provides regular reports at the LFSA meetings.
  • Assists the President and Vice-President with Association duties.


Scholarships and Alumni Liaison:

  • Fundraise money for student scholarships and other events.
  • Leads the scholarship committee and secures funds for student conferences and scholarships.
  • Recruits SRJC Latinx alumni to participate in student forums, Latinx Graduation, student conferences, and other volunteer opportunities.


Membership and Public Relations Officer:

  • Process membership applications, track membership dues and member paying status.
  • Updates and maintains the LFSA Webpage.
  • Manage social media pages.
  • Maintains correspondence and communications with non-LFSA entities and organizations.


Fundraising Officer:

  • Shall research and organize fundraising projects in which LFSA may participate in each semester.
  • Shall present options at leas two weeks in advance to the LFSA Executive Board and shall confirm details upon approval.
  • Shall keep an updated file of organizations and persons who may aid in organizing a fundraising project.
  • Shall work together with the Treasurer for the benefit of the organization.



The committees and sub-committees of LFSA shall be formed as needed by the Executive Board with input from the membership.



LFSA will hold open meetings at least twice per semester, fall and spring. The President may call special meetings if deemed necessary.


All paid Regular Members of LFSA may vote. Voting may be conducted either electronically or in person at any meeting of LFSA.


Quorum shall consist of 50% +1 of the votes cast by those eligible to vote (Regular Members). Quorum for the Executive Board shall also consist of 50% +1 of the elected officers.

Business of LFSA:

LFSA business may be conducted at any meeting of the general membership or Executive Board. Any business conducted with the Executive Board must be brought to the attention of the LFSA membership.

Requests for official Association actions and endorsements must be proposed in writing to the Executive Board, discussed among regular association members, and voted upon at a subsequent time.



Nominations for officers (President, Vice President, Recorder/Secretary, Communications Officer, Events Planning and Scheduling Officer, Treasurer, Scholarship and Alumni Liaison, Membership and Public Relations Officer, and Fundraising Officer) shall be submitted by members of LFSA during spring semester.

Elections of officers will be conducted electronically.  Ballots will be sent to all Regular Members. Electronic ballots will be verified by a minimum of two members of the Executive Board.




Filling Vacant Positions:

In case a vacancy occurs in the office of President, the Vice President shall succeed to the office and shall fill the remainder of the term. If the Vice President is unable to fill the position, LFSA will elect an interim President from the membership. Other interim vacancies (Vice President, Recorder/Secretary, Communications Officer, Events Planning and Scheduling Officer, Treasurer, Scholarship and Alumni Liaison, Membership and Public Relations Officer, and Fundraising Officer) shall be filled with appointments made by the President until the general election.


Attendance of Officers:

The membership may remove an officer from office for non-attendance after 3 unexcused absences at LFSA meetings and/or Executive Board.



These Bylaws may be amended by at least 50% +1 vote of the Regular Members. Amendments must be proposed in writing to LFSA and voted upon at a subsequent time.